Frequently Asked Questions about using a reusable cup system
More and more events are switching to reusable cups. Not only because it is more sustainable, but also because regulations around single use plastics (SUP) are becoming increasingly strict. Still, the transition to a cup reuse system often raises questions for organisers. In this article we answer the most frequently asked questions so you can get started well prepared.
How does a reusable cup system actually work?
In a reusable cup system, drinks are served in sturdy reusable cups instead of single use versions. Visitors usually pay a small deposit for their cup. At the end of the event they return the cup and receive their deposit back, or they take the cup home as a souvenir. After the event, the returned cups are professionally cleaned and put back into circulation.
What are the advantages compared to disposable cups?
Reusable cups result in:
• A significant reduction in waste streams
• Less cleaning up and cleaner event sites
• A more sustainable image for the event
• When implemented well, an improved visitor experience
• Potential long term cost savings through reuse
Read more here.
How many cups do I need for my event?
This depends on the number of visitors, the duration of the event, the type of audience, and whether or not you wash on site. As a guideline, 4 to 6 cups per visitor are often calculated. This way you have enough stock to handle peak moments and to allow for cleaning cycles.
Read more here.
Who takes care of logistics and cleaning?
Rubbish Reusables offers a complete package: delivery of the cups, collection points during the event, transport, and professional cleaning. This takes the pressure off the organiser and ensures everything runs hygienically and efficiently. Read more here.
What about the costs and the deposit system?
The costs vary per supplier and construction, whether you rent or buy. A deposit system usually works as follows: visitors pay €1 or €2 extra with their first drink. They get this amount back when they return their cup. This encourages cups to be returned and keeps losses to a minimum. Read more here.
What if visitors do not return their cup?
It is common for a small share of cups to disappear because visitors take them home. This loss is accounted for in advance. Clear communication about the deposit system and having enough return points ensures that as many cups as possible are handed back. Moreover, if a cup is not returned, the organiser is at least not left with the cost.
How can I best inform visitors?
Clear communication is essential. Provide clear signage and announcements, and involve bar staff in explaining the system. The better visitors understand how it works, the smoother the process will run.
Conclusion
A reusable cup system may raise questions at first, but in practice both visitors and organisers quickly become familiar with it. The system brings clear benefits for sustainability, event image, and waste management. With the right preparation and communication, you can make your event future proof and much greener.
